Wayne Public Library Board of Trustees

Tuesday, October 4, 2005 / 5:15 p.m., Conference Room

 

MINUTES

 

CALL TO ORDER:  The Wayne Public Library Board met in regular session on Tuesday, October 4, 2005.  The meeting was called to order by President Joel Ankeny.

 

ROLL CALL:  All members and Library director, Lauran Lofgren were present.

 

APPROVAL OF MINUTES:  The minutes of the September 2005 meeting were approved as submitted.

 

FINANCIAL REPORT:  The financial report included a preliminary end of year report, which did not reflect the final audited total.  The submitted report should include everything that will be billed by the city, but some small additional bills may still be submitted.  The financial report was approved as submitted by the director. 

 

DIRECTOR'S REPORT:

The board received a copy of the FY 2004-05 statistics.  Patron count was up at 112% of 03-04 and circulation was also up at 108% of 03-04.

 

• Statistics	AUG 05	SEPT 05	SEPT 04
◦ Circulation	5033	4114	3997
◦ Patrons	3793	3669	2635
◦ Meeting Room	7	10	17
◦ Reference ?s	211	528	209
◦ Computer ?s	66	66	53
◦ Phone Calls	360	404	296
◦ OPACs	252	251	227
◦ CD-ROMs	280	207	150
◦ Internet	1374	1143	878
◦ New patron cards	29	34	29
◦ Items added	115	107	194
◦ Items deleted	1374	36	45

 

The monthly report reflects patron count and circulation stats for above the previous year's totals.  Numbers of new patron cards were also up.

 

MEETINGS ATTENDED

• L Lofgren participated in four conference calls with the SIRSI team
• L Lofgren participated in two five-hour sessions to map the library information for SIRSI
• J Osnes and L Lofgren attended the Nebraska Library Association fall conference
• J Osnes represented the Library at the United Way kickoff.  The Library "won" a prize drawing for an extra $500.00.  A proposal for the use of United Way funds will be presented at the next board meeting.
• L Lofgren attended a Friends of the Library meeting.
• L Lofgren attended the Northeast Library System budget and board meetings.
• L Lofgren has been invited to be a member of the President's Council on Diversity at WSC.  She attended the first meeting in September.

 

STAFF PROJECTS AND CONCERNS

• B Kesting has been helping with the SIRSI switchover.
• The Kiewit check has arrived for the SIRSI project.
• A request has been made to become an ILL lender
• New furniture has arrived for the workroom.
• Fall Storytime is going briskly; it runs through November 19.  An average of 22 attendees have been present each week.
• The Grandmapa program has been very active.  Twenty-six storytimes have been requested; we were able to fill 15.
• J Osnes appeared on The View from Wayne, America on September 21. 
• The Runza drive was successful, earning close to $300 for children's books.
• J Osnes provided a program fro the September Parent to Parent meeting.
• The Friends have made their first outreach delivery of materials to Providence Medical Center and the Oaks.

 

COMPUTER/BUILDING CONCERNS

• The staff is waiting for B Kesting to have time to install new OPACs.  We will also be switching things around in the workroom to accommodate the new furniture.

 

OLD BUSINESS

• Long Range Planning - A meeting to discuss long range planning was scheduled for Thursday, October 13, at 5:30 p.m.
• Movie Policy - After much discussion the board voted to adopt a policy on the purchase and check out of R rated movies.  The new policy will include the following elements:

1)      The Library will purchase primarily book-based and or academy nominees, when selecting among any R rated videos and DVDs. 

2)      All R rated videos and DVDs will be clearly marked on the browser.

3)      R rated videos and DVDs may be checked out to anyone, but parents may request that minor children be denied the privilege of checking them out.  A note will come up each time the account of a patron who makes this request is opened.

 

NEW BUSINESS

• L Lofgren requested action on new library job descriptions, including new changes to the Librarian I position.  Board approved the new descriptions with additional minor wording changes.
• L Lofgren requested action on handling fines during software migration.  All accrued fines must be added to patron accounts by hand, a very time consuming task.  The board approved a plan to conduct a "food for fines program" to get as many fines paid off prior to the end of the year.  As part of the change to the new system, all fines below $5.00 as of December 31, 2005 will be waived.  Accrued fines of $5.00 and above will be added to patron accounts after the migration.  The board also passed a policy change that will require that all fines be completely paid off before a patron is allowed to check out any more materials. 
• L Lofgren made a request to close two days during new software training for SIRSI (November 29-30, 2005).  The board approved the request.
• The board discussed the number of videos a patron may check out at one time.  The new system will make it more difficult to limit new patrons to a certain number of books or videos checked out at one time.  The board recommended that the limit be placed on the total number of items, regardless of the type of material.

 

ADJOURNMENT

The meeting was adjourned at 6:25 p.m.

 

Respectfully submitted,

 

 

 

Mary Carstens

Board Secretary