Wayne Public Library Board of Trustees

Tuesday, July 6, 2004 / 5:15 p.m., Conference Room

 

AGENDA

 

CALL TO ORDER:  The Wayne Public Library Board met in regular session on Tuesday, July 6, 2004 at 5:15 p.m.  Vice President Joel Ankeny called the meeting to order.

 

ROLL CALL:  All board members were present, along with Library Director, Lauran Lofgren.

 

APPROVAL OF MINUTES:  The minutes of the June 2004 meeting were approved as written.

 

FINANCIAL REPORT:

·        Budget numbers should be good.  A couple of files were corrupted, which messed up the formulas.  July's report will include the periodic city expenses, such as insurance, etc.  Thus far 75% of the year has passed, with 72% of the budget spent.

·        A $2000 unemployment claim has been filed that if processed will be charged against our budget.  Nancy Braden indicated approximately 25% will be paid this year and 75% next year.

·        The financial report was approved as submitted.

 

DIRECTOR'S REPORT

● Statistics	MAY 04	JUNE 04	JUNE 03
○ Circulation	4730	7509	6934
○ Patrons	3765	3623	3854
○ Meeting Room	5	14	5
○ Reference ?s	167	279	198
○ Computer ?s	65	114	NA
○ Phone Calls	302	371	NA
○ OPACs	399	363	390
○ CD-ROMs	187	283	202
○ Internet	773	907	860
○ New Patron Cards	46	35	NA
○ Items added	91	127	131
○ Items deleted	8	8	97

           

June circulation was up nearly 600 books over last June and may set a record for monthly circulation.

● Meetings / events attended

            ○ Lauran Lofgren, Beth Ann Sharer, Pam Boehle, Bonnie Anderson attended the Institute at WSC.

            ○ Lauran Lofgren co-presented a session for the Institute.

            ○ Lauran Lofgren attended two strategic planning meetings for the Northeast Library System.

            ○ Lauran Lofgren, Beth Ann Sharer, and Pam Boehle met with Lowell Johnson and Lance Webster regarding security for the library.  We will investigate the possibility of security cameras and adding a fire exit door in the children's room.

            ○ Lauran Lofgren and JoAnn Field of Winside appeared before the Wayne County Commissioners to request next year's funding at the same level as the current year.

            ○ LKL attended Nate Shapiro's Eagle Scout ceremony…Nate constructed the centennial plaza seating area as his project.

 

● Staff projects and concerns

            ○ Lauran Lofgren was elected vice-president of the Northeast Library System board at annual meeting.

            ○ Lewis and Clark presentation of George Droulliard (2 sessions for Summer Reading Program and 1 evening session for the general public) about 55 attended the evening event.

            ○ T.H. Stevenson memorial – over $550 has been received.  Will use to purchase a floor model globe with engraved plaque.

            ○ Carroll Library is interested in doing some group purchasing of materials under the Wayne County Library Association.  Lauran will contact the Carroll librarian that Wayne will work with them.

            ○ Pam Boehle has resigned effective July 31.  Julie Osnes, an applicant for the position when it was open last fall has accepted the job.  She will begin July 19 in order to give her time to work with Pam.

            ○ Summer Reading Program 1 ended with an awards party on June 23.  206 children signed up for the session, with a 92% participation level and 3221 books read.

            ○ Annual report presentation to the city council on Tuesday, July 13.

            ○ Budget meetings before city council will be on Tuesday, July 27, Thursday, July 29, and Tuesday, August 3 (last date only if necessary)  The board will be notified of exact time.

            ○ 2005 Summer Reading Program request will be presented to the United Way Monday, July 19.

            ○ A new supply of Books for Babies bags has been taken to PMC.

            ○ Lauran has been invited to teach a basic skills class for the Northeast Library System.  The board will support her in the endeavor.

 

● Computer Concerns – None

 

● Building Concerns

            ○ Ceiling fans will not be put up until the electrician figures out how to wire them.

            ○ Automatic doors will be put in soon.

            ○ A number of ceiling tiles need to be replaced after the winter leaks.

            ○ Security cameras and new door in children's room – The staff and the city are considering placement of security cameras at the building entrance, circulation desk, and in the stacks.  The cameras will increase security for materials, staff, and patrons.  The board looked at possible locations for a fire door in the children's room.  A suggestion was made about installing an egress window.

 

OLD BUSINESS

● Bus-eum tour – The Bus-eum  will visit on Tuesday, September 7 from 6-9 p.m.  WPL hopes to collect donations to provide $150 to offset the Bus-eum's expenses.

 

NEW BUSINESS

● The library will submit a supplemental United Way application to help cover the costs of an unusually large summer reading program 2004 and the Bus-eum tour.

● The board discussed the United Way application for Summer Reading Program 2005.  Lauran plans to ask for approximately $875, which should cover 1 book for 350 children, at an average cost of $2.50 per book.

 

Adjournment:  The meeting was adjourned.  The next meeting will be Tuesday, August 3 at 5:15 p.m.

 

Respectfully submitted,

 

Mary Carstens

Secretary